Office Manager

We are seeking an experienced Office Manager / Compliance Manager to join our client’s Edinburgh office. This is a key role supporting Senior Directors and ensuring the smooth and efficient day to day running of our operations across multiple locations. The ideal candidate will bring a minimum of 5 years’ experience in a similar office management, PA, or compliance support position, ideally gained within a technical, construction, engineering, or professional services environment.

Administrative & Office Management
•    Handle all incoming and outgoing mail and manage the Edinburgh Mailbox
•    Answer incoming calls and greet visitors professionally
•    Complete office typing, letter formatting, and general document preparation
•    Provide PA support to several Directors, including timesheet support
•    Coordinate travel and accommodation bookings
•    Manage holiday calendars and monitor shared office inboxes (Edinburgh/Glasgow/Stirling)
•    Order office, kitchen, stationery, PPE, and other supplies
•    Liaise with external suppliers, including the cleaning contractor (Glow)
•    Arrange staff travel and car hire requirements
•    Manage distribution of mail on arrival and organise outgoing mail
•    Prepare sales invoices and issue Interim Certificates
•    Support meeting preparation including teas, coffees, and lunches
•    Assist with QA activities, including support with setting up Quality Plans
•    Reconciling company credit cards (x3)

Accounts & Compliance Support
•    Support the Accounts inbox with day to day queries
•    Match monthly credit card statements with supporting documents and maintain tracking spreadsheets
•    Process purchase invoices  

About You
 
•    Highly organised with strong attention to detail
•    Comfortable juggling multiple responsibilities in a fast paced professional environment
•    Confident liaising with senior stakeholders
•    Proactive, solution focused, and able to work independently
•    Experienced with systems such as Agresso or similar (advantageous, not essential)