Accounts Assistant

Job Advert: Accounts Assistant (Temp)

Location: Westhill, Aberdeen

Job Title: Accounts Assistant (Temporary, 12-month contract)

Start Date: ASAP

About the Role

We are seeking an enthusiastic Accounts Assistant to join a busy Finance Team on a temporary 12-month basis. This role supports the Business Support Team and collaborates with internal stakeholders to meet business needs and deadlines.

Key Responsibilities

Accounts Payable

• Logging, authorising and processing supplier invoices

• Managing payments of supplier and intercompany invoices, including monthly and ad-hoc payment runs

• Resolving supplier disputes and queries

• Reviewing supplier statements

• Maintaining supplier records on the ledger

Cash Management

• Processing monthly direct debits and standing orders

• Allocating and posting cash receipts to the sales ledger

• Performing monthly bank reconciliations for four multi-currency accounts

• Processing customer refunds

• Managing payments to sister companies for misallocated customer receipts

Accounts Receivable

• Daily maintenance of the Debtors Sheet

• Raising credit notes in Dynamics AX and Insphire

• Performing credit control activities

• Maintaining the sales ledger

Travel Expense Management

• Acting as main contact for the external Travel Management Company

• Managing the company travel expense card processes (Airplus)

• Processing and matching Airplus invoices to travel management invoices

• Processing and paying employee expense claims

Other Responsibilities

• Processing journal vouchers

• Managing emails in the Accounts inbox

• Completing month-end close activities related to AP and AR

• Preparing monthly balance sheet reconciliations for AP and AR

Essential Qualifications & Skills

• Up to 1 year of experience in an Accounts role

• Basic Microsoft Office skills

Desirable Qualifications & Skills

• Experience with Microsoft Dynamics AX

• Strong verbal and written communication skills

• Ability to plan, organise and manage multiple tasks simultaneously

• Able to work under pressure and meet deadlines

• Works effectively both independently and within a team

• Customer-focused approach

• Positive, constructive and co-operative attitude