Personal Assistant

Eden Scott is seeking an experienced Personal Assistant (PA) to join our client’s Infrastructure (Projects) team in Edinburgh. This is an exciting opportunity to provide high-quality administrative and secretarial support in a dynamic and fast-paced environment.

Key Responsibilities

• Produce accurate correspondence, documentation, and presentations using Word, Excel, Adobe, PowerPoint, and dictation software.
• Manage client and matter opening/closing processes, liaising with Finance and AML teams.
• Coordinate diaries, meetings, and events, including room bookings, catering, and IT support.
• Oversee email accounts for partners and absent fee earners, ensuring efficient inbox management.
• Take minutes at team meetings and track agreed actions.
• Support billing processes, including invoice preparation, client fee portal updates, and purchase order management.
• Handle filing, scanning, photocopying, and document storage.
• Arrange travel and accommodation, prepare itineraries, and process expenses.
• Maintain client contact information and update CMS/Marketing databases.
• Liaise with internal support teams and provide assistance to the wider PA group when required.

What We’re Looking For

Essential:

• Strong organisational skills and attention to detail.
• Previous experience as a PA or Executive Assistant.

Desirable:

• Experience within the legal sector.

Technical Skills:

• Proficiency in MS Office and document management systems.
• Ability to manage large documents and comply with legal formalities.
• Initiative and problem-solving skills.