Privacy Policy & Cookies

MBN Solutions Privacy Policy and Cookies

This Policy applies to the processing of any and all personal data which is collected by MBN Recruitment Solutions Limited (“MBN Solutions”) in relation to your use of our Website or in relation to any services which we may provide to you.


Your privacy is important to MBN Solutions. We have developed this Privacy Policy to provide you with information on how we process your personal data when you create an MBN Solutions account, use our services and interact with our customer support specialists, visit or other MBN Solutions websites or use MBN Solutions apps that include a link to this Privacy Policy. In accordance with data protection legislation, we use the term “personal data” to refer to information which relates to an identified or identifiable natural person.




Data Protection Legislation


Even though the UK left the EU, the GDPR is still applicable in the UK. The Government intends for the GDPR to continue in UK law post Brexit and has therefore enforced the Data Protection Act 2018 and UK GDPR.(a) Data Protection Act 2018 and UK GDPR; (b) the General Data Protection Regulation (EU) 2016/679; (c) the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as may be amended by the proposed Regulation on Privacy and Electronic Communications); and (d) any legislation that replaces or converts into United Kingdom law, UK GDPR, the General Data Protection Regulation (EU) 2016/679, the proposed Regulation on Privacy and Electronic Communications or any other law relating to data protection, and the processing of personal data and privacy resulting from the United Kingdom leaving the European Union. The Regulation aims to harmonise data protection legislation across the UK and EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.



Data Controller and Data Protection Officer

Under data protection legislation, the “data controller” of personal data which is collected and processed by MBN Solutions is MBN Recruitment Solutions Ltd (a company registered in Scotland with registered number SC314883), which is located at 112 West George Street, Glasgow G2 1PN. MBN Solutions’ Data Protection Officer is located at the same address and can also be reached by email at



Our nominated EU Representative

MBN Solution is based in the UK and as such needs an EU Representative. Our EU Representative is based in Dublin, Ireland can be contacted at: Company Name: Instant EU GDPR Representative Ltd Name: Adam Brogden Email: Tel+ 353 15 549 700 EU Dublin Address: INSTANT EU GDPR REPRESENTATIVE LTD 69 Esker Woods Drive, Lucan Co. Dublin Ireland



Collection, use and processing of personal information

When you use or register with, we may ask for certain Personal Information. The categories of Personal Information we may request include your name and contact information (email, address, phone number or CV). Depending on the nature of your enquiry or activities on the website, we may also ask for your job search criteria and preferences, your employment experience, salary, educational history, your skills, references information, background information, expectations and other information contained in your CV.


For candidates who have previously been registered with or worked for MBN. Should any of your Personal Information change, you should inform MBN . without delay.


We use Personal Information and other data collected through the website to register you with the website, to provide you with information regarding employment opportunities and career-related information, and to otherwise provide you with requested information or services. MBN will process your Personal Information for contract or permanent recruitment requirements and for the purpose of producing statistics and complying with GDPR regulations.


Information about your health and/or court/criminal record is only processed if it is relevant to any registration you may make and this information will only be processed in accordance with the restrictions imposed by law. If you provide MBN with information about third parties, MBN will assume that the third party in question has given you permission to do so and to MBN to collect, to process and to transfer their Personal Information to the same extent as yours.


By accepting our Terms & Conditions, you authorize us to use your Personal Information to send you automated email messages or marketing materials regarding our services, including employment information. You may opt out of receiving such marketing email messages at any time.



Disclosures and transfers of personal information

MBN may disclose Personal Information to third parties. The disclosure to third parties would occur in the following circumstances:


We will disclose Personal Information to our clients where necessary and appropriate in connection with the provision of staffing services including contract and permanent placements for IT professionals.


We may disclose Personal Information to companies and individuals we employ to perform business functions and services on our behalf. Such functions may include, for example, hosting our Web servers, analyzing data, providing legal, accounting and marketing services.


We may disclose Personal Information to the extent necessary or appropriate to government agencies, advisers, and other third parties in order to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to (a) comply with the law requiring such disclosure; (b) protect the rights or property of MBN ; (c) prevent a crime or protect national security or (d) protect the personal safety of the users or the public.


The data protection laws outside the EU may not provide an equivalent level of protection to those in the United Kingdom, but MBN will abide by this Statement, as well as any applicable laws, when data is transferred. MBN will take steps to ensure that such recipients of data transfers are made aware of this Statement and take action to preserve the confidentiality and security of your personal data.



Access and information

If you wish to pursue or correct any of your Personal Information or if you have any other questions in connection with the processing of your Personal Information, please contact: MBN Solutions , 112 West George Street, Glasgow, G2 1PN. . Or email requests to



Personal data that is processed when you create an MBN Solutions account:


When you create an MBN Solutions account, we ask you to provide your email address and name.



Purposes and Legal Grounds:


  • MBN Solutions processes your email address because you use your email address and your password to sign into your account. The legal ground for processing your email address for this purpose is based on MBN Solutions’ legitimate interest in protecting the security of your account.
  • MBN Solutions also processes your email address for the purpose of sending you important information about MBN events, meetups and employment opportunities or important information about your MBN account, such as important safety information or material changes to this Privacy Policy. The name you provide is associated with your account profile and is displayed when you submit comments or other material on an MBN Solutions website. The legal ground for processing your email address and name for these purposes is MBN Solutions’ legitimate interest in providing you with important safety or other information about your MBN Solutions activities and employment opportunities, or your MBN account or material changes to this Privacy Policy, and in providing you an opportunity to engage with other MBN Solutions users.
  • If you provide your opt-in consent to receiving marketing information from MBN Solutions, MBN Solutions will also process your email address for the purpose of sending you marketing information about MBN Solutions products and apps. The legal ground for processing your email address for this purpose is your consent. You may withdraw your consent at any time by changing your preferences in your MBN Solutions account or through the unsubscribe link at the bottom of our marketing and newsletter emails. The marketing emails you receive from MBN Solutions are based on the preferences you provide in your MBN Solutions account, the locale indicated by your Internet Protocol (IP) address, and any subscriptions included in your MBN Solutions account. The legal ground for processing this data for this purpose is MBN Solutions’ legitimate interest in reducing the number of marketing emails sent to each particular user by selecting which users receive a particular marketing email rather than sending every marketing email to every user who has consented to receiving marketing emails.
  • MBN Solutions also processes your email address to associate it with your MBN Solutions account when you interact with our consultants. The legal ground for this processing is our legitimate interest in providing quality customer support.



Personal data that is processed when you communicate with MBN Solutions:


When you interact with our consultants via email, telephone, online or in person, we collect personal data, such as your name, mailing address, phone number, email address, contact preferences, CV and other relevant information relating to your work history which you may provide to us for the purposes of us providing out services to you; and information about MBN Solutions events and meetups you participate in. We may also create event logs that are useful in diagnosing usability issues with our website, and capture information relating to the support or service issue. To improve customer service, subject to applicable laws, we may also record and review conversations with our consultants, and analyse any feedback provided to us through voluntary candidate and user surveys. With your consent, our consultants may sign in to your MBN Solutions account, if appropriate, to help troubleshoot and resolve your issue.



Purposes and Legal Grounds:


We use the personal information we collect from you for the following purposes:

  • processing job applications, in partnership with our clients, on whose behalf we are instructed to advertise job vacancies – this means that if you apply for a specific job, we may pass your details on to the relevant client to proceed with the application and you understand that this means you may receive further direct correspondence from them;
  • allowing our clients, to understand who is making use of our Website and how their job vacancies are being viewed;
  • with candidates’ permission MBN Solutions may contact candidates directly and confidentially about other potentially suitable opportunities that may be relevant in the future;
  • providing you with customer and product support and monitoring the quality and types of support we provide to our users

The legal grounds for processing this information are as follows:

  • MBN Solutions’ legitimate interests in providing recruitment services to you and ensuring quality product support;
  • to comply with our contractual obligations to you or to any clients to whom you have asked us to pass on your details;
  • to comply with any other legal obligations to which we may be subject.

In certain circumstances, we may also request your specific consent to process certain personal data. We will notify you if that is the case.



Categories of Recipients of Personal Data Client organisations:


MBN Solutions is a leading provider of recruitment services to clients around the world. If you apply for a specific job, we will, if appropriate, pass your CV to a client organisation per the description set out above.


Further, MBN Solutions work extensively with The Data Lab for the purpose of helping university students to secure work placements with host organisations. If you contact MBN to express interest in becoming a host organisation, we may share the information provided (including your contact details) with TDL and either we, or they will utilise this information to progress your application. For further information about how our partner for such placements, The Data Lab, use personal data including contact details, please see their privacy policy here.



Other service providers:


MBN Solutions uses cloud services from third parties such as Vincere and Hubspot (including associated Hubspot cookies and tracking) to assist in sending emails and providing our services. Those services track the activities associated with these emails, such as whether they were opened, whether links in the emails were clicked on, and whether users clicks on those links. MBN Solutions uses this data to analyse the level of engagement with its emails. MBN Solutions uses third- party service providers help us better understand usage of MBN Solutions services and the MBN Solutions websites.



Other disclosures:


We may disclose personal data about you to others: (a) if we have your valid consent to do so; (b) to comply with a valid legal order, court order, legal process, or other legal obligation; (c) to enforce any of our terms and conditions or policies; or (d) as necessary to pursue available legal remedies or defend legal claims. We may also transfer your personal data to an affiliate, a subsidiary or a third party in the event of any reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of MBN Solutions’ business, assets or stock, including, without limitation, in connection with any bankruptcy or similar proceeding, provided that any such entity that we transfer personal data to will not be permitted to process your personal data other than as described in this Privacy Policy without providing you notice and, if required by applicable laws, obtaining your consent.



Transfers of Personal Data


MBN Solutions is a global business. To offer our services, we may need to transfer your personal data to client companies in other countries. When you create an MBN Solutions account, add personal data in your account profile, or upload data to your MBN Solutions account such as your CV, your personal data will be collected and stored on MBN Solutions servers in Scotland, United Kingdom. In the event that we require to transfer any of your personal data out with the European Economic Area (“EEA”), we will ensure that, in accordance with applicable data protection legislation, there are appropriate technical and organisational safeguards are in place, or that a specific derogation applies. Copies of any technical and organisational safeguards which are put in place with any organisation out with the EEA are available from our Data Protection Officer, whose contact details are set out below.



Cookies and Similar Technologies Websites:


To help analyse how you and other visitors navigate MBN Solutions websites and compile aggregate statistics about site usage and response rates, we, with assistance from third-party analytics service providers, collect certain information when you visit our site. This information includes IP address, geographic location of the device, browser type, browser language, date and time of your request, time(s) of your visit(s), page views and page elements (e.g., links) that you click. We may use cookies, pixel tags, web beacons, clear GIFs or other similar tools on our site or in our email messages to assist us in collecting and analysing such information.


We use this information to provide better, more relevant content on our site, to measure the effectiveness of advertisements, to identify and fix problems, and to improve your overall experience on our site. We may also engage one or more third-party service providers to provide online advertisements on our behalf. They may use a ‘pixel tag’ or other similar technology to collect information about your visits to sites, and they may use that information to send you targeted advertisements.


If you do not want information collected through the use of these technologies, there is a simple procedure in most browsers that allows you to automatically decline many of these technologies, or to be given the choice of declining or accepting them.


If you reside in the European Union or other jurisdiction that requires us to obtain your consent to use cookies on our sites, then you will have an opportunity to manage your cookie preferences or revoke cookie consent on our website; except that certain cookies are necessary to enable core site functionality, and you cannot choose to disable those cookies.


The legal ground for processing this analytical information is our legitimate interest in understanding how our customers interact with our products, apps and websites so we can enhance the user experience and functionality of our products, apps and websites.


Here are examples of third-party providers of analytics and similar services we currently use:



Analytics Services:



Google Analytics is used to track site statistics and user demographics, interests and behaviour on websites. We also use Google Search Console to help understand how our website visitors find our website and to improve our search engine optimization. Find out more information about how this analytics information may be used, how to control the use of your information, and how to opt-out of having your data used by Google Analytics.



Social Networks:


Third-party social networks that provide interactive plug-ins or social networking features (e.g., to allow you to connect to Facebook or Google to find friends to add as connections or to “Like” a page) on MBN Solutions websites or mobile apps, may use cookies or other methods (e.g., web beacons) to gather information regarding your use of our websites and apps. The use of such information by a third party depends on the privacy policy available on that social network’s website, which we encourage you to carefully review. Such third parties may use these cookies or other tracking methods for their own purposes by relating information about your use of our site with any of your Personal Information that they may have. We may also obtain analytics information from social networks that help us measure the effectiveness of our content and advertisements on social networks (e.g., impressions and clicks).





We request that individuals under 16 not provide personal data to MBN Solutions. If we learn that we have collected the personal data from a child under 16, we will take steps to delete the information as soon as possible.



Retention of Personal Data


We will retain your personal data as long as your MBN Solutions account is considered to be active. In addition, see below under “Your Rights” for a description of your right of erasure.



Your Rights


You have the right under the EU General Data Protection Regulation to request from MBN Solutions access to and rectification or erasure of your personal data, data portability, restriction of processing of your personal data, the right to object to processing of your personal data, and the right to lodge a complaint with a supervisory authority. If you are resident in the United Kingdom, the relevant supervisory authority is the Information Commissioner’s Office –


You also have the right to withdraw your consent in circumstances in which consent has been relied upon as the basis for processing your personal data.


If you remain dissatisfied, you can make a complaint about the way we process your personal information to the supervisory authority.


To request access to or rectification, portability or erasure of your personal data, or to delete your MBN Solutions account, visit our Privacy Centre.


If you wish to exercise your right to restrict processing or your right to object to processing, or if you have any queries relating to the processing of your personal data by MBN Solutions, please contact MBN Solutions’ Data Protection Officer at MBN Recruitment Solutions Ltd 112 West George Street, Glasgow G2 1PN or by email at



Changes to this Policy


MBN reserves the right to change this Policy as we may deem necessary from time to time, as we add new products and apps, as we improve our current offerings or as technologies and laws change. You can determine when this Privacy Policy was last revised by referring to the “Last updated” legend at the top of this page. Any changes will become effective upon our posting of the revised Privacy Policy.


We will provide notice to you if these changes are material and, where required by applicable law, we will obtain your consent. This notice will be provided by email or by posting notice of the changes on the MBN Solutions websites and apps that link to this Privacy Policy.